Open Records Request

Open Records Act

Open Records Request Form


Except as otherwise provided by law or court order, all records prepared and maintained or received in the course of the operation of the Troup County School System (hereafter referred to as the District) shall be open to the public in accordance with the Georgia Open Records Act, O.C.G.A. § 50-18-70 et seq. Public records include documents, tapes, photographs, and computer-based or generated information such as e-mails. Public records also include records received or maintained by a private person or entity in the performance of a service or function for or on behalf of the District. Pursuant to the Act, a reasonable charge will be collected for search, retrieval, and other direct administrative costs for complying with a request to inspect or copy public records. There shall be no charge, however, for the first quarter hour. When copies are requested, a copying fee will be charged and collected in accordance with O.C.G.A. § 50-18-71.
 

Georgia Open Records Act

Records of the Troup County School System are subject to the Georgia Open Records Act, O.C.G.A. § 50-18-70 et seq. Please direct Open Records requests to the attention of Open Records Officer or the Alternate.
 

Troup County Schools Open Records Officer:
Yolanda Stephen
Director of Public Relations

Troup County Schools Open Records Alternate:
Arlene Fowler Executive Assistant

Address:

Troup County School System

100 North Davis Road, Bldg. C

LaGrange, Georgia 30241

E-mail: stephenyk@troup.org

E-mail: fowleraj@troup.org

Office: (706) 812-7900

Fax: (706) 812-7915


The Troup County Board of Education has approved the designation an Open Records Officer to handle all Open Records requests. Due to the legal time constraints involved in Open Records law, all such requests shall be immediately forwarded to the Open Records Officer or the Alternate. Excluding circumstantial reasons permitted by law, all requests must be responded to within three business days of receipt. Therefore, time is essential to legally comply.
 

Process

In cases where a member of the public has a right to inspect, have access to extracts, or ask for copies from public records or documents, such person shall have the right of access to the records only while in the presence and under the control of the custodian of such records. All examination of records and documents shall be done under the supervision of the custodian of the records, who shall have the right to enforce reasonable rules governing the work.

The work shall be done in the location specified by the custodian. Charges for making photographs or reproductions of the records or documents will be calculated at $.10 per copy. In addition, a reasonable charge may be collected for search, retrieval, inspection, and other direct administrative costs for complying with a request and provided to the requestor prior to the start of said work, along with an estimated timeframe for the completion of the work. The hourly charge shall not exceed the salary of the lowest paid full-time employee who, in the discretion of the custodian of the records, has the necessary skill and training to perform the request. There shall be no charge for the first quarter hour.
 

Staff Information

Additionally, in order to protect confidentiality rights of all employees, no record or document shall be released with information which would not be construed to be an Open Record pursuant to O.C.G.A. 50-18-70. Certain personal information shall not be disclosed unless otherwise accepted by law or written consent of the subject employee, including the following: home mailing and email address, home telephone number, social security number, insurance information, medical information, mother’s birth name, day and month of birth, credit card or debit card numbers, bank account information, financial data or information, confidential job performance evaluations, and reference checks of employees. When responding to request for information, the above items shall be redacted from the materials provided if possible.
 

Student Information

Ga. Code § 50-18-72(a)(37) specifically excludes from public disclosure those records that would not be subject to disclosure, or the disclosure of which would jeopardize the receipt of federal funds, under the Family Educational Rights and Privacy Act (FERPA). Troup County School System will not release directory information to any person or entity that is seeking information for commercial purposes. The Protection of Pupil Rights Amendment (PPRA) prohibits a school district from releasing personal information collected from students for the purpose of marketing unless the district has directly notified parents of students with an opportunity for their child to opt out.